Who we are
Ascent Healthcare (“we,” “our,” “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website or interact with our clinic.
Ascent Healthcare is a physician-led natural-medicine and osteopathic care clinic located in Marysville, Tennessee.
Website: https://ascent-healthcare.com
Providers: Dr. Charles Bingham, DO and Dr. Samantha Bingham, DO
Information We Collect
We collect only the information necessary to deliver quality care and improve your online experience, including:
- Personal details (name, phone number, email) submitted through contact or scheduling forms.
- Information you voluntarily provide during appointment requests or email correspondence.
- Anonymous website analytics such as browser type, IP address, and pages visited.
We do not sell or rent your information to any third party.
How We Use the Information
Your data may be used to:
Meet legal or regulatory healthcare requirements.
Respond to inquiries and appointment requests.
Provide updates, reminders, or educational content (with your consent).
Improve website functionality and patient experience.
Cookies
Our website may use cookies and analytics tools (such as Google Analytics) to understand how visitors use our site. Cookies help us enhance usability and performance but do not contain personally identifiable information. You can disable cookies in your browser settings at any time.
Embedded Content and External Links
Our website may include videos, images, or articles from external sources. These third-party websites may collect data or use cookies independently of Ascent Healthcare. We encourage you to review their privacy policies before interacting with that content.
Data Storage and Security
We implement reasonable administrative, physical, and technical safeguards to protect your personal data against unauthorized access, alteration, disclosure, or destruction.
Information shared via online forms is encrypted and transmitted securely.
How long we retain your data
Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Who We Share Information With
We share personal information only when necessary to:
- Coordinate care with other healthcare providers at your request.
- Comply with legal obligations or medical billing requirements.
- Prevent fraud, ensure patient safety, or respond to lawful requests.
We do not share your personal information for marketing by third parties.
How Long Information is Kept & Your Rights
We retain personal data only as long as necessary to fulfill the purpose for which it was collected, comply with legal obligations, or maintain accurate medical records.
You have the right to:
- Request access to the personal data we hold about you.
- Request correction or deletion of your information, except where retention is required by law.
- Withdraw consent for marketing communications at any time.
To exercise these rights, please contact us at info@ascent-healthcare.com.
Our website and services are intended for adults. We do not knowingly collect personal information from anyone under 18 without parental consent.
We may update this Privacy Policy periodically. The most recent version will always be posted on this page with the updated date.
If you have questions about this Privacy Policy or how we protect your data, please contact us:
Ascent Healthcare
Attn: Privacy Officer
Marysville, TN [ZIP Code]
Email: info@ascent-healthcare.com
HIPAA Notices
Notice of Privacy Practices (HIPAA)
Effective Date: CURRENT
This Notice describes how your medical information may be used and disclosed and how you can get access to this information.
Please review it carefully.
Our Commitment to Your Privacy
At Ascent Healthcare, we value the trust you place in us. We are required by law to maintain the privacy of your Protected Health Information (PHI) and to provide you with this notice of our legal duties and privacy practices. Dr. Charles Bingham, DO, and Dr. Samantha Bingham, DO direct all privacy and compliance efforts for the clinic.
How We May Use and Disclose Your Health Information
We may use or share your PHI for the following purposes without requiring additional written authorization:
For Treatment
To provide, coordinate, or manage your healthcare and related services.
Example: Sharing relevant information with a referring specialist or physical therapist.
For Payment
To bill and collect payment for services rendered.
Example: Sending information to your insurance company to verify coverage or process claims.
For Healthcare Operations
To run our practice efficiently and ensure quality care.
Example: Reviewing patient outcomes to improve our services.
As Required by Law
We may disclose information when required by federal, state, or local law.
For Public Health & Safety
To help prevent or control disease, injury, or disability; report abuse or neglect; or comply with FDA and CDC requirements.
To Avoid a Serious Threat
We may share information if necessary to prevent a serious threat to your health or the safety of others.
For Appointment Reminders & Health-Related Services
We may contact you to remind you of appointments or share information about relevant treatments or services.
Uses and Disclosures That Require Your Authorization
Any other use or disclosure of your PHI not described above will only be made with your written permission.
You may revoke that permission at any time in writing.
Examples that require authorization include:
- Marketing or promotional communications not directly related to your care
- Release of psychotherapy notes
- Sale of medical information to a third party
Your Rights Regarding Your Health Information
You have the right to:
- Inspect and Obtain Copies of your medical record.
- Request Amendments if you believe information is incorrect or incomplete.
- Request Restrictions on certain uses or disclosures.
- Request Confidential Communications (e.g., send mail to a different address).
- Receive an Accounting of disclosures made outside of treatment, payment, or operations.
- Receive a Paper Copy of this Notice at any time.
To exercise these rights, contact our Privacy Officer (listed below). Requests must be made in writing and we will respond within the time limits set by HIPAA.
Our Responsibilities
- We are required by law to maintain the privacy and security of your PHI.
- We will notify you promptly if a breach occurs that may have compromised the privacy or security of your information.
- We will not use or share your information other than as described here unless you give us written authorization.
- We reserve the right to change this Notice at any time. A current version will always be posted in our office and on our website.
Questions or Complaints
If you believe your privacy rights have been violated, you may file a complaint with:
Ascent Healthcare – Privacy Officer
Marysville, TN [ZIP Code]
Phone: [Insert Clinic Phone Number]
Email: privacy@ascent-healthcare.com
You may also contact:
U.S. Department of Health and Human Services, Office for Civil Rights
200 Independence Avenue SW, Room 509F, HHS Building
Washington, DC 20201
Phone: 1-877-696-6775 | TDD: 1-800-537-7697
You will not be penalized for filing a complaint.
Acknowledgment of Receipt
You will be asked to sign a form acknowledging that you received this Notice. Your signature only confirms that you received the document—it does not limit your rights.
Ascent Healthcare
Physician-Led Natural Medicine & Rehabilitation
Marysville, Tennessee • [Clinic Phone Number] • [Website URL]
Dr. Charles Bingham, DO Dr. Samantha Bingham, DO